Your Professional Papers

Every educator should have a "professional papers" file that includes records and documents relating to your employment status. Get started by finding your letter of employment and placing it in a safe place right now. You can check off the other items listed below as you collect them to save.

  • Your letter of employment 
  • Your teaching certificate 
  • College transcripts 
  • Your teaching contract and any supplemental contracts 
  • Records relating to retirement benefits 
  • Leave records 
  • Copies of insurance policies 
  • Copies of your teaching schedule and assignments 
  • Your school system's salary schedule and your yearly salary notice 
  • Any correspondence to or from the school administration 
  • Any letters of reprimand or praise 
  • Resumes of any conferences with supervisors 
  • All professional evaluations
  • Documentation of awards, commendations, or honors you receive 
  • Records of any job-related seminars, workshops or conferences you attend 
  • Letters to and from parents 
  • Brief accounts of parent conferences 
  • Record of any incidents that may increase your liability, such as disciplinary actions, student accidents and so forth. 
  • Proof of your membership in the NJEA, NEA and your local education association 
  • Local association master contract 
  • School calendar 
  • System policy on corporal punishment 
  • Employer-adopted policies on student discipline, suspension, expulsion, corporal punishment, and work procedures 
  • Record of disciplinary actions used in handling student problems, including date and witness involved 
  • First aid or CPR certificate