Holding your first new member event. . .

Moderators: JimBoice, MaryF., dianeb, Jennifer M.

Holding your first new member event. . .

Postby JimBoice » February 1st, 2013, 7:56 pm

Here are some dos for your first new member event:

• Consider the location of your event. For example, some local associations describe their new member event as a required part of the district’s orientation program events. Then, members receive a pleasant surprise: lunch or dinner provided by the association! Instead of calling it a “New Member Orientation” or “Workshop,” it could be referred to as a “Welcome to the Profession” event. Think outside of the box and plan a picnic, if you like. Remember, events such as this qualify for partial NJEA reimbursement. Contact your NJEA UniServ Field Rep for more information.

• Greet new members at the door and welcome them when they arrive.
• Introduce yourself.
• Give them a name tag.
• See that everyone has a name tag.
• Introduce them to others.
• Show them where to sit.
• Show them where the refreshments are.

Introduce the new members to the group

• Do it at the beginning of the program so everyone knows they’re new.
• Give folks some background on the new person – it gives others conversation starters with them.

Use clear language/ terminology

• Speak in terms the newcomer understands.
• Be conscious of acronyms and abbreviated terms. Give members a glossary or list of acronyms.
• Give them an organization chart with names so they know who’s who and how the organization fits together.
• Give them a list of committees or subgroups within the organization and what each does.

Share the agenda and a calendar of events

• Let members know the order of business and the purpose of how you function.
• Give them the long-term picture so they know what’s coming so they can plan ahead too.
• Tell them what kinds of things they need to plan for at what times in the year.

Tips and advice

• Let members know the dos and don’ts.
• Caution them about gossip.
• Let them know if they have a school board member’s child in their room.
• Let them know of potential political hot spots or hot button issues.
• Assign an association buddy or mentor separate from the formal mentor.
• Let them know who to call for various types of information.
• Show them where to get supplies.
• Give them copies of forms they will need to use.
• Share form letters they could use.
• Ask them if they need anything else

Afterwards

• Touch base with them periodically to see if they need anything.
• Let them know they haven’t been forgotten.

After they’ve settled in, arrange another event

• Offer coupons for local businesses.
• Staff members could offer coupons for helpful services such as two hours of cleaning or checking papers, putting up a bulletin board, sharing a lesson plan, etc.

If you want them to come back, ask them!

• The number one reason people don’t join an association or get involved is because no one asked them personally.
• Share the member benefits information and explain how the discounts are a way to recoup their dues dollars.
• Have an induction ceremony at one of your meetings to introduce them and let others know they’ve joined. Give them an NJEA unity pin.
• Feature new members on a staff room bulletin board so others get to know them.

If they’re moving into the neighborhood, tell them the best places to shop & eat

• New members may be new to the community and could use help with finding a place to live, and knowing what’s available – restaurants, shopping, libraries, school supply stores, etc.
• New members unfamiliar with the area may need to know directions to meetings.

Help them to get involved

• Provide social outlets.
• Hold monthly information meetings and have other members close to their age participate. Provide them with information about the association a little at a time so as not to overwhelm them.
• Ask them what they want to know ahead of time and come prepared with answers.
• Ask them to be involved in association projects.
• Offer to fund their attendance at regional or statewide workshops or meetings.
• Take them to dinner with a few other members to share your local’s history.
• Listen to their concerns.
• Talk to them about the role their association plays in their professional life.
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 674
Joined: November 20th, 2012, 11:27 am

Re: Holding your first new member event. . .

Postby JimBoice » October 18th, 2013, 1:42 pm

We have heard that it's beneficial for local presidents and leaders to tell their stories about how they got involved in the association. It may also be helpful to ask your members if this is the first union they have joined (for most of them, it will be). Then, ask if the members have any parents or relatives who have been members of unions. This line of questioning can they be tied to union values and ideals. :mrgreen:
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 674
Joined: November 20th, 2012, 11:27 am

Re: Holding your first new member event. . .

Postby JimBoice » December 18th, 2013, 10:12 am

We recently heard from local leaders who take a "speed dating" approach to their new member events. The local has its officers, committee chairs, and leaders from each building sit in a room, and the early career educators circulate among them, sitting with each and rotating as time is called. This way, early career members get to meet and interact with all the VIPs from the local association in a short amount of time.

The local also designates members to speak about PD, member benefits, etc. along with their in-district responsibilities.

What a cool idea! :mrgreen:
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 674
Joined: November 20th, 2012, 11:27 am


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