A calendar for creating a new member program. . .

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A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:52 pm

STARTING A NEW MEMBER PROGRAM

The following is a suggested timeline for instituting your local’s new member program. Remember, it is never too late to reach out to your new members!

May – June

Form a new member committee. If you can enlist two or three other members, perhaps a mix of veteran and new members, you have a very workable group. You can add more members when you get off the ground.

Duplicate copies of this guide for each member of the committee.

Ask the committee to review what your local association already does for its new members. Have them read the suggestions made in this guide and plan an achievable program for next year. DON’T make the mistake of planning too much. A few successful events in your first year is better than a dozen poorly planned and poorly attended events.

The chair should contact the local association president and treasurer and get a commitment for funding your activities. If the budget has already been finalized, check for portions of other line items or take start-up money from a general fund.

The chair should contact the director of personnel, or the appropriate administrator, and inquire as to how many new members (s)he expects to be hiring next year. Ask to be provided with the names, addresses and phone numbers of new members as they are hired throughout the entire year. Don’t forget your ESP members!
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am

Re: A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:53 pm

July – August

Prepare boxes or baskets filled with highlighters, office supplies, etc. Include light-hearted items such as candy, and anything else you wish. Enclose a card wishing new members success in their new jobs from your local association. The card can be signed by the local president, the committee members, and the association rep(s).

Welcome Card or Letter

As your new members are hired, or during the week before the start of the school year, send a card or letter of introduction from your local president welcoming them to the association. The card should provide the member with the president’s phone number and/or contact information; the name and number of an association-assigned buddy who will shortly contact them; and/or an association representative to look up on the first day of school. The local association representative responsible for the new member should meet with him/her in a one-on-one setting.

Community Bus Tour

Some school systems provide a bus tour of the community for new members. If your system does not provide such a tour, you may wish to consider this option; but beware, this is work. You will definitely have to delegate this to others. Select two or three members or retired members who have been in the area for a long time. They will be able to add the local flavor to make the tour interesting, entertaining, and fun. Be sure to include schools, ethnic neighborhoods, shopping tips, good restaurants, industries, shortcuts, and hangouts.
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am

Re: A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:53 pm

September

Greetings

Let the association be one of the first to greet the new members to their new jobs. The welcome baskets should be hand-delivered by one of their new colleagues. The association handbook should be delivered by the association representative(s). Encourage other members to stop by to say “hello” personally.

Welcome Party

Instead of planning a new member meeting at which coffee and danish will be served, plan a new member party at which a little information will be served. Many new members have said that their first September is information overload and 99 percent of what they are told is forgotten within 12 minutes. Keep it light and invite them to the next association affair which will likely be more informative in nature. Such an event could take place before the start of the school year, if it is logistically possible.
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am

Re: A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:54 pm

October

Surviving in the Anytown Public Schools

There are many things that we all take for granted. How to call in sick, who you ask for dry erase markers, which principal is a stickler for very detailed lesson plans, and what parents expect at parents’ night have been part of your life for years.

Hold a very informal get-together where veteran and relatively new members can share their experiences with their brand-new colleagues. Advice should be positive in content and delivery. If possible, hold it off-site to create an atmosphere of confidentiality. Encourage your new members to ask questions – even “dumb” questions.

Another Idea

Tell your new members about the NJEA Convention. Review your NJEA Convention Program with your new members, since many of them may not be on NJEA’s mailing list.
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am

Re: A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:54 pm

November

Everything You Need To Know About Evaluation

The law requires that every teacher without tenure must be evaluated every year. ESP members are evaluated according to the district’s school board policy or negotiated procedure. Many of your new members will be evaluated for the first time in their lives. Invite a member of your bargaining team, a mix of veteran and newer members, and your UniServ representative to conduct a workshop on the subject of evaluation. A suggested outline could include:

• What is tenure and how is life different for members without it?
• How will you be evaluated in our district?
• Tips on how to succeed during the evaluation process.
• What to do when the evaluation process is not going as well as expected.

Despite how you may feel personally, try not to paint the administration as the evil empire. Stress the positive aspects of clinical supervision and remember that the new members are enthusiastic and excited about their new jobs.

Other Ideas

• Celebrate American Education Week and ESP Day
• Hold a lesson plan swapping party
• Bring some new members to NJEA Convention
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am

Re: A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:54 pm

December

Holiday Party

When was the last time your local sponsored a holiday party? Most stopped trying when attendance dropped off. With the influx of new blood, it may be an opportune time to try it again. Enlist a mix of new and veteran members to plan the event. Start planning it early! If December is too hectic a time to plan an event, an alternative is a “90” Day Party celebrating the middle of the school year.

Another Idea

• Send holiday cards from the association leaders
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am

Re: A calendar for creating a new member program. . .

Postby JimBoice » February 1st, 2013, 7:55 pm

January – June

When planning any event, keep the lives of the participants in mind. Your new members are up before dawn and are awake far too late correcting papers, preparing lessons, or working second jobs. Many ESP members work different shifts and hours, and may also have second jobs. In future years, they will become more efficient in their work lives but, for now, they are likely running on empty. Compound that with continuing education courses and all they want to do with extra time is to sleep and have some fun. In other words, don’t be too discouraged if many do not attend your events.

Personal invitations help boost attendance. Keeping events short, to the point and relevant help to ensure attendance at future events. Review this list of possible topics for workshops for the remainder of the year; each of them could be a specific event. Ask your local leaders and your UniServ representative for assistance. Consider inviting all members. Here’s a list of some ideas:

January

• Throw a Super Bowl party
• Arrange field trip to school board meeting

February

• Sponsor new member social activity
• Bring some new members to NJEA’s Legislative Conference

March

• Hold “Green Eggs and Ham” breakfast
• Conduct focus groups to obtain data for negotiations
• Attend NJEA’s ESP conference with new ESP members

April

• Hold issues forum for new member concerns

May

• Sponsor a new member activity for the end of school year

June

• Plan the membership development effort for the coming year
• Ask any retiring members to donate the classroom materials that they purchased and they are not taking. Materials could be available at the new member orientation meeting
Jim Boice
UniServ Field Representative ~ Membership & Organizational Development
New Jersey Education Association
180 West State Street
Post Office Box 1211
Trenton, NJ 08607-1211
609-599-4561 ext. 2236

http://www.facebook.com/NJEAPRIDE
JimBoice
 
Posts: 743
Joined: November 20th, 2012, 11:27 am


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