NJEA announces a vacancy for an executive assistant to the President.

Overview

The Executive Assistant to the President serves as the primary administrative professional to the Association’s top elected leader.  This busy position requires excellent administrative, interpersonal, and organizational skills, as well as the ability to work long hours, handle multiple responsibilities, work independently, take initiative and adapt to changing priorities.

Essential Functions

  1. Understand and articulate NJEA’s basic policies, the President’s viewpoints and attitudes, with ability to respond to inquiries on behalf of NJEA leadership.
  2. Review correspondence and email of a routine nature and reply over president’s signature.
  3. Prepare reports and other documents.
  4. Prepare and handle information of a highly sensitive and confidential nature (e.g., grievances, negotiations, Property & Personnel, president’s work with governance, etc.).
  5. Maintain President’s appointment schedule; remind president of recurring meetings and conferences; assist in coordination of schedules and activities of the other officers.
  6. Coordinate preparation of briefing information for President in advance of affiliate visits and meetings with internal and external people and groups.
  7. Assist with preparation for Executive Committee, Delegate Assembly and other Association governance meetings, as needed. Attend all Executive Committee, Delegate Assembly and all meetings the president requests.
  8. Prepare scheduling, agenda, materials, and other arrangements for Leadership Team meetings.
  9. Assist president at all meetings at all times, depending on the needs and requests of the president, including on site at the NEA-RA.
  10. Notify appointees and appropriate office/group of president’s appointments to various NJ State commissions/committees/boards.
  11. Coordinate details for NJEA participation at various conferences/workshops, including NEA national and regional training programs, and nominations to various NEA appointive bodies.

Other Duties

  1. A flexible and adaptable approach to work.
  2. Ability to work in a personal assistant capacity.
  3. Assist executive director’s assistant when needed.
  4. Assist with registration, preparation of new business items, etc. at Delegate Assembly meetings.
  5. Occasionally attend meetings of other governance bodies as a substitute for the executive director’s assistant – taking and transcribing minutes, etc.
  6. Other duties as may be assigned from time to time.

Qualifications

  1. Successful completion of a two-year college level program and two years of experience working in a modern office environment or successful completion of high school and a minimum of six years of experience working in a modern office environment.

Knowledge, Skills, and Abilities

  1. Thorough knowledge and demonstrated proficiency of approved English usage, correct spelling, sentence structure, proper punctuation and grammar.
  2. Thorough knowledge of computerized business operations that include Microsoft Outlook, Word, PowerPoint, Excel and other related/named software packages.
  3. Demonstrated ability to organize, compile, and write reports, letters, and other correspondence with a minimum of direction.
  4. Ability to comprehend, interpret, and articulate regulations, policy and procedures of the NJEA.
  5. Ability to take shorthand and transcribe dictation which has been recorded.
  6. Ability to exercise mature and independent judgment.
  7. Ability to multi-task and adapt to changing priorities while maintaining professional demeanor.

Apply

The deadline to submit résumé and request application via email at hr@NJEA.org is Tuesday, Dec. 18. Applicants must include the job title of the position for which they are applying in the subject line.

An application will be forwarded for completion based upon review of the submitted resume.

NJEA is an equal opportunity/affirmative action employer.

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